Are you ready to make a real impact and join a team that’s driving positive change? The Ottawa Tool Library is looking for passionate, talented and creative individuals to be part of our mission. Check out our job postings below to see how you can bring your skills and ideas to help us champion the circular economy, environmental sustainability, and affordability in Ottawa.
Executive Assistant
Job Summary
We are recruiting for an Executive Assistant for a hybrid position of 22 hours/week at $22-24/hour (depending on experience) starting latest Feb. 3rd, 2025 until Nov 30th, 2025.
The primary duty of this role is to make our tool library the best it can be by
supporting our Executive Director. The successful candidate will support our operations through building partnerships with green businesses and nonprofits, conducting market research, creating innovative offerings like team-building workshops centered around recycled and upcycled materials, assisting in our marketing efforts, and supporting our Repair Cafés.
The ideal candidate is an excellent communicator, has a solid understanding of the groups involved in the circular economy of Ottawa, a natural team builder, a motivated and innovative self-starter, and reliable. The position requires strong organizational and administrative skills, and a good sense of humour.
The successful candidate must be flexible to work some evenings and weekends. The Executive Assistant works closely with the Operations Manager and the Executive Director of the Ottawa Tool Library (OTL) whom they also report to.
Details
- Start date: 03 Feb 2025
- End date: 30 Nov 2025
- Pay Rate: $22-24/hr, depending on experience
- Hours: 22 hours per week
- Schedule: The Executive Assistant will have to work some afternoons into the evenings and some weekends.
Key Tasks
- Building partnerships with green businesses and nonprofits
- Undertaking market research to facilitate the development of new and innovative products tailored to community needs and to broaden community engagement.
- Developing and implementing new team-building workshops
- Developing and executing marketing initiatives around new programming
- Supporting operations of our Repair Cafés through implementation of a new service.
- Planning and delivering electronic waste recycling events through 2025
- Supporting our webstore operations
- Collecting data on all new services and products to assess impact
- Writing reports as needed, including grant reporting.
- Other duties as required.
Qualifications
- Excellent communication skills with experience in marketing (media releases etc.)
- Solid user experience with Eventbrite, Canva, social media platforms, and the MS Office product suite
- Ability to manage a variety of tasks in a fast-paced environment
- Ability to work in a highly collaborative environment with many types of people
- Experience in program development and event planning
- Ability to demonstrate strong organizational, administrative, and leadership skills
Assets
- Interest in or knowledge of tools, the maker movement, and/or environmental sustainability practices.
- Connections in the community to environmental organizations, green businesses, social enterprises, and people.
Other requirements
- Ability to lift up to 15 kg
To Apply
Please apply by telling us why you want to make our tool library an even better place to share resources, learn new skills, and meet the community in 2025 in a letter. Send your resume and cover letter to info@ottawatoollibrary.com by January 5th, 2025.
We thank all applicants for their interest but only those selected for an interview will be contacted.
The Ottawa Tool Library is committed to an equitable hiring process. We welcome the opportunity to work collaboratively with applicants in increasing accessibility through this process. In recognizing traditional and systemic barriers to employment, we especially welcome applications from women, people of colour, trans and non-binary people, Indigenous peoples, those with visible and invisible disabilities and others who may contribute to the further diversification of ideas and our team.
Community Engagement Coordinator
Job Summary
We are recruiting a Community Engagement Coordinator for a hybrid position of 21 hours/week at $22-24/hour (depending on experience) for 12 months starting Feb 1st, 2025.
Working from the Ottawa Tool Library, the Community Engagement Coordinator will take the lead on organizing community engagement events, supporting volunteer recruitment for essential roles, staff and volunteer training, mentoring and coaching for specialized positions, and the development of community-led workshops and collaborative partnerships.
The successful candidate will deliver a grant project’s activities and support the monitoring and evaluation of the required outcomes. They will report to the Executive Director and are supported in implementing the project delivery plan by the core team and a part-time project assistant.
Details
- Start date: 03 Feb 2025
- End date: 31 Jan 2026
- Pay Rate: $22-24/hr, depending on experience
- Hours: 21 hours per week
- Schedule: The Community Engagement Coordinator will have to work some afternoons into the evenings and some weekends.
Key Tasks
Community Engagement and Volunteer Participation
- Plan and deliver community engagement events
- Support volunteer recruitment and training
- Identify and coordinate mentoring and coaching
- Support the development and delivery of community-led workshops
- Work collaboratively with key partners to support community engagement
Training Programs and Service Development
- Develop and embed a volunteer retention and staff training plan
- Develop training for team roles
- Design workshops for our clientele
- Onboard candidates to training and workshops
- Develop and deliver new workshops and training
- Review implemented training options
- Provide monthly progress reports
Responsibilities
- Develop a clear understanding of the aims and operation of the tool library and communicate this effectively
- Deliver the 12-month plan of project activities within the specified timelines
- Attend monthly core team meetings to support proactive communication, coordination, delivery and evaluation of the project’s activities
- Develop project engagement materials to advertise and promote project volunteering opportunities within local communities and organizations.
- Respond to inquiries about the project opportunities from OTL members and the wider public
- In liaison with Core Team members, identify and develop appropriately tailored skill-sharing and training opportunities for the volunteer roles being recruited to.
- Coordinate the recruitment and training of volunteers for the key roles (such as Tool Doctors, Fixers for Repair Cafés, instructors, and workshop assistants) ensuring participants have an enjoyable and rewarding experience.
- Establish collaborative working relationships with partner organizations to further community engagement in achieving the project’s aims.
- Participate in and actively contribute to regular project and line management meetings
- Develop and embed quantitative & qualitative evaluation methods & activities into project design and delivery.
- Maintain the monthly project related records including activity data, budget and timesheet
- Undertake training relevant to the role
- Other duties as required.
Qualifications
- Strong belief in the mission and mandate of the Ottawa Tool Library
- Ability to interact well with people of all backgrounds
- Experience of working in teams to achieve shared objectives
- Skills to coordinate the delivery and evaluation of a grant funded project
- Experience working with diverse volunteers to coproduce activities
- Strong English speaking and writing skills. Bilingualism is an asset
- Solid user experience with Eventbrite, Mailchimp, MS office, and social media platforms
Assets
- Interest in or knowledge of tools, the maker movement, and/or environmental sustainability practices.
- Connections in the community to environmental organizations, community organizations, businesses, and social enterprises.
In return for your extraordinary talents, we offer a fun one-of-a-kind environment and the opportunity to meet and work with extraordinary people. This is a hybrid contract position where you will be able to work some hours from home and some from our location at 877a Boyd Ave in Ottawa.
To Apply
Please apply by telling us why you want to make our tool library an even better place to share resources, learn new skills, and meet the community in 2025 in a letter. Send your resume and cover letter to info@ottawatoollibrary.com by January 5th, 2025.
We thank all applicants for their interest but only those selected for an interview will be contacted.
The Ottawa Tool Library is committed to an equitable hiring process. We welcome the opportunity to work collaboratively with applicants in increasing accessibility through this process. In recognizing traditional and systemic barriers to employment, we especially welcome applications from women, people of colour, trans and non-binary people, Indigenous peoples, those with visible and invisible disabilities and others who may contribute to the further diversification of ideas and our team.