Library Operations and Event Coordinator

The Ottawa Tool Library is pleased to announce that we’re hiring a full-time summer position thanks to the Canada Summer Jobs program.

Job Summary

The responsibilities of the Library Operations and Events Coordinator will include front desk services, recruiting volunteers, helping with business and marketing promotions, event planning, supervision of the workshop space, and the handling of tools themselves.

The successful candidate will be supervised and supported by our management team and the Executive Director. During initial training as a tool librarian, the candidate will work closely with the Executive Director and experienced members of our volunteer team. They will be taught how to use our software, learn about our diverse inventory and procedures, and undergo training on the safe use of tools.

The candidate will work our regular opening hours as well as our extended summer hours which include weekends.

Marketing responsibilities and event coordination will be assessed and developed with our team, but will most likely include event planning and coordination, social media content creation, and outreach.

The candidate will also take part in our monthly core team meetings.

At the workplace itself, ensuring an accessible and respectful attitude amongst other colleagues, members, and the public will be prioritized during training and throughout the placement.

Library Duties and Responsibilities

  • Learning and competently using our database software
  • Checking items in and out
  • Adding items to the inventory
  • Adding and renewing members
  • Accepting and recording payments
  • Helping to organize and clean the space
  • Being an advocate for the sharing economy
  • Supervising the workshop space

Event Planning and Marketing Duties and Responsibilities 

  • Planning our monthly Community + Demo Nights
  • Assist with marketing campaigns such as tabling at events
  • Developing content for our social media streams
  • Supporting our team at other OTL events 


  • Experienced in community building and working collaboratively
  • Comfortable using various kinds of office related software and social media platforms
  • Excellent communications skills including public speaking in English
  • Organized and takes initiative
  • Effectively self-manage schedule and set priorities
  • Ability to work independently as well as in a team
  • A friendly and engaging personality, preferably with experience in a hospitality, customer service, or public facing role
  • Ability to work flexible hours, including evenings and weekends


  • Experience handling tools for carpentry or other projects
  • Previous volunteer coordination experience
  • Bi- or multilingual
  • Event planning experience
  • Experience volunteering or working for non-profit organizations

Prerequisite: 15 to 30 years of age

Working Environment

  • Located at 250 City Centre Ave. Bay 216, inside Makerspace North, a shared building and design space. Accessible by public transit.
  • Open concept working space inside a big warehouse
  • The library itself is lit from above by fluorescent lighting without windows
  • Gendered, stalled washrooms that are shared with other building tenants as well as a single stall bathroom large enough for many mobility devices, but not built to code for true accessibility, also shared with other tenants
  • Shared kitchen space with full fridge, sink, toaster oven
  • Concrete floors
  • Manual doors
  • No steps to get into Makerspace North and the Ottawa Tool Library
  • Due to the nature of the shared workspace, the library is subject to intermittent loud noises, some vapors, and lots of dust

Physical Requirements

  • Sitting or standing for long periods of time on concrete floor
  • Ability to lift up to 15 kg

Start date:      02 July 2019

End date:       01 September 2019     

Pay Rate:       $16/hr (plus 4% vacation pay) 

Hours:            30 hrs/week

Application deadline:                       26 May 2019 at midnight 

Submit to:        

We welcome cover letters in untraditional formats including short videos or other media. In your cover letter, let us know why you want to work at OTL and what makes you a great fit for this position.

We thank all applicants for their interest but only those selected for an interview will be contacted.    

The Ottawa Tool Library is committed to an equitable hiring process. We welcome the opportunity to work collaboratively with applicants in increasing accessibility throughout this process. In recognizing traditional and systemic barriers to employment, we especially welcome applications from women, people of colour, trans and non-binary people, Indigenous peoples, those with visible and invisible disabilities and others who may contribute to the further diversification of ideas and our team.

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